Please Rotate Your Device
Usually during the last 6 months of your lease your landlord has a right to exhibit your premises to other potential renters.
This of course does not come into play if you have renewed your lease. In the event you have informed the landlord you will be moving, they want as much lead time as possible to fill your space with as little down time as possible.
In some cases the landlord begins the marketing of your space as a negotiating tactic when you have not yet decided if you want to stay or go. It is a gentle way of speeding you up on your decision to renew or relocate.
Ensure the time period is as short as possible. If the lease states that the landlord can begin exhibiting your premises in the last 12 months of the lease that can really apply some pressure to you on deciding to renew or relocate well in advance of the expiry.
It would be preferable for you to have more time ? allowing the landlord to tour your space 6 months from the expiry is more reasonable.
Most leases are either silent or state that the landlord will provide "reasonable notice" to let you know when a prospective lessee will be touring through.
Although the landlord is not in control of the last-minute tenants and brokers out there, having 24 hours' notice would be tenant-friendly. What if the touring tenant is a competitor? What if they are a prospective customer and your space is a mess?
With ample notice you can both hide confidential information and tidy up the space.
Although difficult to negotiate, it would be advantageous to know who the prospective lessees are that are touring through your space. This is especially useful if you are in a highly confidential industry.
It is difficult for the landlord to always find out who is touring space (most companies do not want the general public to know when they are touring and considering a company relocation).
As a step-down to having the lease specifically call for the landlord to provide the prospects' names prior to touring, you could have a sign in sheet at your reception area.
The Landlord and its authorized agents and employees shall be permitted entry to the Leased Premises during the last six (6) months of the term for the purpose of exhibiting them to prospective tenants or at any time for the purposes of arranging financing for the Building. The Landlord shall provide notice to the Tenant at least 24 hours in advance of the exhibition and the Landlord shall provide the company names for the prospective lessees.